Who We Are:
Stockholm Syndrome is an international production company with offices in Los Angeles and Stockholm. We are dedicated to producing bold and innovative television and film projects for every screen. Stockholm Syndrome is made up of skilled and experienced producers and development professionals that provide resources, support, and out-of-the-box thinking. Our passionate team is devoted to artistry from concept to execution and creating high-quality scripted content for a global audience that engages, inspires, and transforms.
Position Overview:
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The Executive Assistant supports the Executives at Stockholm Syndrome. The ideal candidate will have a strong knack for organization, attention to detail, and a polished demeanor interacting with executives at all levels.Responsibilities:
? Provides support for the Executives of Stockholm Syndrome.
? Act as the point of contact among executives, employees, clients, and other external partners
? Perform general administrative functions including the following: creating documents, photocopying, scanning, issuing documents for signature, creating and maintaining various databases, and digitally filing documents.
? Receive and distribute mail to the appropriate employees.
? Manage call-back lists and messages.
? Make travel arrangements for the team and process expense reports.
? Keep track of vacation/business travel calendar
? Keep track of expenses and receipts
? Keep up with supply office inventory
? Manage executive?s email organization
? Assist with database data entry and retrieval and content research as needed.
? Assist with setting up conference calls (telephone and video), scheduling meetings, maintaining the conference room calendar, and ensuring all equipment is working properly.
? Make reservations and coordinate travel arrangements for offsite meetings and events. Assist in the coordination of special events.
? Prepare meeting materials, presentations, and agendas
? Take notes and issue meeting summaries/memos
? File documents.
? Other duties/projects as assigned.
Experience & Skills:
? BA/BS or equivalent work experience required.
? 2+ years of administrative office experience with senior executive preferred.
? Experience writing coverage is a plus
? Excellent organizational skills.
? Ability to prioritize and maintain several projects at once.
? Candidate must have strong interpersonal skills, maturity, excellent judgment, and the ability to work effectively with senior-level executives.
? Willingness to work a flexible schedule when needed
? Excellent verbal and written communication skills including phone etiquette
? A self-starter who is able to work both independently and function well within a team
? Must be able to maintain project confidentiality.
? Ability to work under strict time constraints.
? Thrives under a fast-moving start-up environment
? Familiarity with MAC required.
? Microsoft Office Suite proficiency required, Adobe Creative Suite proficiency a plus.
? Must have the ability to pay close attention to details.
? Ability to function in a demanding environment with competing and changing priorities
? Ability to recognize a need and take ownership of its completion
? Strong passion for Television/Film and a willingness to learn
? Knowledge of the Swedish Language is a plus
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. $21-$24 per hour based on experience. In addition, Stockholm Syndrome provides a variety of benefits to employees, including health insurance coverage, dental insurance coverage, vision insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO).
Stockholm Syndrome is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact a management representative.
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